Mutation is a
process of substitution in the place of the previous lessee, the name(s) of new owners. Upon transfer of the leased premises by way of
sale or gift etc., the name of transferee is mutated in the records of the lessor.
On receipt of
an application for mutation after transfer of a property, it shall be verified by the
concerned section whether the transfer has been effected with the permission of the
lessor, if such permission was required to be obtained under the terms of lease. If so, the transferee shall be asked to furnish a
copy of the transfer deed, duly certified by the Sub-Registrar.
If the Sale
Permission/Gift Permission is granted to the lessee and the sale deed/gift deed has been
executed by the lessee itself, strictly as per the permission granted, such sale deeds or
gift deeds shall not be referred to Branch Officer or Legal Officer for checking. In such cases the sale deeds or gift deeds, as the
case may be, shall be checked in the Section itself and mutation letter put up. If the sale deed or gift deed is executed through
attorney, such documents shall be referred to Branch Officer or Legal Officer for
[No. 24(19)/91-CDN dated 20.7.1992 Office Order No. 10/92]
If the transfer deed is found to be in order, it shall be checked whether the
intimation of r change in possession had been given within the specified period of one
month (applicable in all cases of rehabilitation properties and certain cases of old
un-restricted leases of land granted by the Land and Development Officer only) and whether
other conditions, if any, of grant of permission for transfer had been complied with. If these conditions have been complied with to the
satisfaction of the office, a letter intimation mutation of the property in the forms at
. Shall be issued.
If the transfer deed is found to be defective, the transferee shall be intimated of
the defects with the request to get them rectified through a registered deed. If the rectification deed is executed and is in
order and all other conditions are complied with by the transferee, mutation of the
property shall be done.
Where in a case of transfer of a Rehabilitation Property, intimation is not
received within a period of one month form the date of registration of transfer deed, a
show-cause notice shall be issued to the purchaser in a prescribed format, for the payment
of penalty of Rs. 100/-. This amount is
indicated in the mutation letter.
Where, it is found that no permission for the transfer of the property had been
obtained under the terms of lease, action shall be taken for this breach of the terms of
lease in accordance with the procedure. Mutation
of the property shall be carried out in the name of the transferee only after all
Government dues have been realised and the conditions precedent to carrying out mutation
has been fulfilled by him. Mutation in cases
of (i) transfer with permission where such permission is required, and (ii) sale/transfer
without permission of the lessor where such permission is not required shall not act as a
waiver of the breaches in knowledge of the lessor, if any.
Mutation shall, therefore, be carried out, even while the breaches remain
unremedied. But it shall be made clear in the
Mutation Letter that action for the breaches is being taken separately. Ground rent shall not, however, be demanded or
accepted till the breaches are removed or regularised.
Mutation may be carried out only with the consent of lessee where the Sale Deed is
executed by the G.P.A. even though the sale permission had been obtained by the lessee by
independently applying for the same after execution of G.P.A. if the Principal (Lessee)
acts himself it amounts to implied revocation. However,
an exception can be made in cases of G.P.A. coupled with consideration which should have
been clearly mentioned in the G.P.A. itself.
[No. 24(12)/76-Pt./CDN, dated 23.2.1993, Office Order No. 6/93]
MUTATION ON TRANSFER OF PROPERTY ON THE BASIS OF COLLUSIVE DECREE:
In cases where the lessee does not have any objection and he being a party to the collusive decree and the decree is registered and this office have absolutely no interest in the transaction and Government interest is not affected, there is no need to go into extraneous items which do not concern this office or Government interest. The registered decree may be accepted and mutation shall be carried out by treating it as transfer.
[No. 24(55)90-CDN, dated 9.2.1993 Office Order No. 2/93]
N.B.: All collusive decree obtained after 13.12.1990 should be registered. [Office order 32/90 dated 13.12.1990 read with office order No. 2/93 dated 9.2.1993].